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What is Right to work management?

What is Right to work management?

In the ever-evolving landscape of employment law, staying compliant with the latest regulations is a constant challenge for recruiters and employers alike. In the UK, one critical aspect of this compliance is adhering to right to work legislation, which mandates employers to verify that all their employees have the legal right to work in the UK before hiring them. Navigating this legal requirement can be a complex and time-consuming task, but the advent of right to work management services promises to revolutionise the process, offering significant benefits to both recruiters and employers.

Understanding the Right to Work Legislation

The UK right to work legislation is the bedrock upon which employment eligibility rests. It requires that employers check job applicants' legal right to work in the UK before employing them, regardless of their nationality. Employers must verify the authenticity of various documents, from UK passports to work visas and biometric residence permits, to ensure that their workforce is legally compliant. Failure to conduct these checks correctly can result in severe penalties, including fines and, for serious breaches, criminal prosecution.

The legislation serves as a critical checkpoint in the UK's efforts to maintain a legal working environment and is pivotal in the prevention of illegal employment. For employers, the implications are clear: they must be vigilant and thorough in checking and recording the right to work status of every employee.

As a recruiter you can use the legislation to your advantage in two ways.

  • By ensuring that your candidates have a valid Right to work you're only sending valid candidates for interview thus cutting down on time wasting.
  • By offering right to work management to your client in terms of document collection, verification and storage you are saving them both admin tasks and logistical headaches by simplifying and streamlining the mundane tasks and processes involved in the activity.

The Need for an Efficient Management System

The manual process of checking and recording an employee's right to work can be fraught with risks and inefficiencies. It is labour-intensive, prone to human error, and often involves a substantial paper trail that can be difficult to manage and audit or threads of confusing emails. Furthermore, the dynamic nature of immigration laws means that the required documentation and the validity of these documents can change, adding to the complexity of compliance.

The Rise of Right to Work Management services

This is where right to work management services come into play. These digital solutions are designed to simplify and streamline the verification process. By digitising the checks and keeping records secure and accessible, these services offer a myriad of advantages over traditional methods.

There are a few main drawbacks with the current services on offer the main ones are listed below.

  1. Cost - Most of the services have a minimum monthly commitment and also charge per verification, the prices range widely and go up to around £20 per verification.
  2. Lack of cohesion - All third party services are both off brand and require subsequent and confusing processes involving candidates installing third party apps, registering with those apps and following their protocols. Compounding this includes consultant training to advise candidates to use the services.
  3. Disorganisation - Using third party systems means coordinating and collating all of the required documents and then feeding it back in to your recruitment CRM software or back-office system which is a synchronous process and ties up consultants on tasks that could be automated.

So what's the solution?

The solution to the problem is to bring the right to work management in-house with your own automated, on-brand Right to work management and candidate onboarding app. The app/service is fully integrated with your website, CRM and brand which promotes trust and excellence to your candidates. The automation features allow you to set up templates that apply to new registrations which automatically coordinate the candidate to complete Right to work checks and any other onboarding you may have such as uploading copies of licences or documents. The app enables what we call 'asynchronous recruiting' which is a term to describe tasks being done in the background while the recruitment consultant gets on with other things and is notified when the background task(s) are complete - this greatly improves efficiency and fights burnout.

This sounds expensive!

Once upon a time having an app purpose built for this would have been ot of reach for all but the biggest recruitment agencies. The sheer cost of development, management and maintenance would have run into the tens of thousands of pounds and countless man (or woman) hours. Thankfully we developed a process to create these apps for just a small setup cost and small monthly fee. The monthly fee is around half the price of a third party service and the best part is that with our platform you don't have to pay for the verification so your costs are constant and predictable. Furthermore, you can offset the cost by offering the service as an ancillary service to your clients where you can charge a monthly retainer or charge per verification, this is certain to set you apart from your competitors and give you an edge on that PSL!

Benefits for Recruiters

For recruiters, the primary benefit of using a right to work app is efficiency. The app can significantly reduce the time spent on administrative tasks, freeing recruiters to focus on sourcing and engaging with candidates. Moreover, they can provide real-time updates on the changing landscape of right to work requirements, ensuring that recruiters are always operating with the most current information.

Advantages for Employers

Employers benefit from the assurance of compliance. With heavy fines at stake for non-compliance, right to work apps provide peace of mind by guiding employers through each step of the verification process and storing all necessary documentation in one secure, easily auditable location.

In addition, these apps can enhance the onboarding experience for new hires. A seamless and professional verification process can set a positive tone for the employer-employee relationship, reflecting an organisation's commitment to legal and ethical practices.

The Economic Impact

From an economic standpoint, right to work apps can be cost-saving for organisations. By reducing the administrative burden, companies can allocate resources more efficiently and avoid the financial repercussions associated with non-compliance. The quick and accurate processing of right to work checks can also accelerate the hiring process, reducing the time-to-hire and helping businesses scale up their workforce more rapidly to meet market demands.

Data Security and Privacy

In the age of data breaches and stringent data protection laws, such as the General Data Protection Regulation (GDPR), right to work management apps also offer enhanced security and privacy. They use encryption and other security measures to protect personal information, which is particularly important given the sensitive nature of the documents involved in right to work checks.

Future-Proofing Compliance

As immigration laws and right to work regulations evolve, a right to work management app can provide a platform that can adapt to changes with minimal disruption. This future-proofs an organisation's compliance processes, ensuring that they can quickly adjust to new legislation without overhauling their entire system.

Conclusion

The integration of a right to work management app into the recruitment and employment process represents a significant leap forward in operational efficiency, compliance assurance, and data security. For recruiters, the advantages of streamlined administrative processes and reduced risk of error are clear. Employers stand to benefit from the peace of mind that comes with guaranteed compliance, an enhanced onboarding experience for new employees, and the cost savings associated with efficient resource allocation.

As businesses look to remain competitive and compliant in a global marketplace, the adoption of such technological solutions is not just an advantage but a necessity.

If you are in the market for a Right to work app, a recruitment website or efficient recruitment CRM software please email us or call us on 0207 127 5124 to see how we can help solve your recruitment problems and elevate your recruitment.

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What clients & recruiters say about us

Andrew, Alex and their team are highly knowledgeable and fully understand the needs of a recruitment business, which shows in the recruitment software they have developed. The CRM platform is very user friendly, has all the functionality that you would expect to see (if you don’t, they will design this for you) and is regularly updated. The set up / changeover process is swift and straight forward and the team are always there to support when needed.

I will be recommending Nodex to my network for anyone that is looking for a Recruitment Website or CRM.

(From Trust pilot)
Vet Seekers
A fantastic fast and easy service to use, along with a very supportive team at Nodex. Its helped spend less time on admin and more on selling. This CRM makes the workflow smarter. I would recommend it to anyone.
Global Pets Recruitment
Not only was the service exemplary, the quality of my website and CRM is outstanding. Brilliant value for money. The team at Nodex have given my business their undivided attention and care during this process. I wanted a site that was easy to use and looked slick; Nodex have delivered tremendously. The Nodex CRM is easy to use, affective and concise. I am very pleased. I would recommend Nodex in a heartbeat. Fantastic work guys, thank you very much. (From Trustpilot)
Dara Recruitment
Andrew and the Nodex team have been superb from the moment I asked for a demonstration on their CRM and i knew they would be the right business for me from them. Really easy to speak to, helpful and will go out of their way to provide first class customer service. Andrew has gone way beyond what I would normally expect and has helped me with tech issues outside of the actual Nodex products. Their CRM offers real value, easy to use and allows you to do far more than other options on the market and for a lower price! The connection with my company's website is also brilliant. I look forward to continuing to work with Nodex for the long term! (From Trust pilot)
Treasury search
Exceptional service!! Nodex have been great throughout. The website and Recruitment CRM is absolutely amazing and has really helped us with the day to day running of clients and candidates. We would highly recommend Nodex to any recruitment agency looking for a website and/or CRM. 10 out of 10 (From Trust Pilot)
Global Vet Recruitment
When seeking a web designer for our new recruitment business, I initially approached a number of web design companies. Once I spoke to the team at Nodex, I knew straight away that they were the most knowledge company in their field. The service offered by the team at Nodex has been exceptional. They were on hand to offer advice, make adjustments and were very supportive from start to finish. I would recommend Nodex without any hesitation. Thank you!
Antella Recruitment
I had a great experience working with Nodex, they were extremely helpful from start to finish, always on hand to answer any queries or concerns. They know what they are talking about and offered some excellent advice in ways to maximise the fullest potential of my business website. The whole process was extremely efficient and the team went above and beyond in achieving my company vision. (From Trust Pilot)
Hero recruitment
Cannot rate the guys at Nodex enough, brilliant service from start to finish. Following the initial call with Andrew we knew the guys would look after after us and we weren’t wrong. Through every step of the process we received brilliant customer service and nothing was too much bother for them. If Heineken did web design then it would be by these guys! Already onto our next website with them. (From Trustpilot)
Big Ant Group
We recently migrated to the Nodex CRM, taking up the opportunity to move to a nodex website as part of a fully integrated solution. Well...WE'RE DELIGHTED WE DID! Really pleased with the user experience, it has improved work efficiency no end, and the team love it. Extremely responsive support on any queries we raised. (Via trustpilot)
Orchard Recruitment
Guys at Nodex are very knowledgeable, friendly and provide outstanding service. I was looking for a company to revamp our existing website, the team went through our old website and highlighted the issues that we needed to fix. They have done an excellent job in putting our new website. Would definitely recommend them to anyone looking to build a website. (From trust pilot)
Mera Peak Recruitment

 

Template based recruitment website pricing

We operate a Pay Monthly solution for our recruitment platform. Pricing for this starts from £99 per month with a one off nominal setup fee of £299. This has everything you need to operate your recruitment website, including: our stellar professional website hosting, SSL certificates, daily website backups, minimal website updates and email support.

This is our preferred method of sale as it balances out the risk of a large outlay between both you and us, thus freeing cashflow to allow you to concentrate on marketing your services and growing your business.

We also offer more comprehensive monthly packages tailored to suit your needs.

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If you would prefer a bespoke website design we can certainly accommodate your needs. Our initial build fee starts from £995. Included in your package is everything listed in the Nominal Fee Setup with the main difference being the length of your initial contract. If you would like to discuss available options please get in contact.

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