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Introducing candidate onboarding

Recruitment evolves at a fast pace. Agencies constantly face the challenge of keeping up with technology to ensure that they deliver the best service to their clients and candidates. One game-changing tool that has revolutionised the hiring process is the automated candidate onboarding. These digital platforms allow agencies to seamlessly collect information from candidates, process their Right to Work, upload critical documents, complete questionnaires and much more.

What is Candidate Onboarding and how does it help your agency?

At its core, candidate onboarding is a process that facilitates the intake and processing of new candidates in to your agency. For recruitment consultants, this means less time sifting through emails and printed documents, and more time spent on finding the perfect match for your clients and candidates. Candidate onboarding creates a central hub where you can asynchronously request data from candidates by means of automation or manual requests and receive the information and documents for processing in a coherent and organised manner. Documents such as licences or certificates or anything that falls outside the traditional 'register with resume' approach. Of course this is generally more suited to temp recruitment but parts of it apply to perm recruitment too.

How does it work?

The service consists of up to three parts: A Branded app, Your recruitment website or portal, Optional recruitment CRM. Firstly we create your an app branded with your agency logo, colours etc. Normally an app of this nature would cost tens of thousands to create but we have created a way to keep the cost low and offer this as a monthly service, this allows you access to tools usually reserved for all but the largest recruitment agencies. The app interfaces directly with your recruitment website. If you are unfortunate enough to not have a recruitment website with us we can setup a portal on a subdomain for you to access your Onboarding information, this way our platform is compatible with any website even if your vendor does not offer the service or relevant API's. An optional third part is integration directly in to your Nodex recruitment CRM. This step seamlessly collates all of the onboarding information for a candidate right in to the record for perusal at your convenience.

Key Features of our Onboarding service

  • On-brand onboarding: While there are a few onboarding apps and services available in the industry the ones we've looked at are clunky and off brand which creates negative symmetry between your processes. Our platform encapsulates your entire recruitment process under your own brand which gives candidates a sense of trust when they are using your agency to take the next step in their career.
  • Right to Work Verification: One of the primary responsibilities of recruitment agencies is to ensure that candidates are legally allowed to work in the respective country. The onboarding app simplifies this process by providing a systematic way to collect and verify relevant documentation, from visas to work permits. As of October 2022 this has become a legal requirement in the UK and as such it is mandated that every worker provide this information to potential employers. We make this process extremely easy for you which allows you to offer pre-vetted candidates directly to your clients and also the ability to send them their right to work documentation for their own compliance which again cuts down on not only time but also expense for your client. More information on this can be found at the Government website
  • Document Uploads: Whether it's licenses, certificates, or other essential papers, the app allows candidates to effortlessly upload their documents. This not only saves agencies the trouble of scanning or manually entering data but also ensures that all documents are in a centralised and accessible location.
  • Document downloads: Allow your candidates to download documents or read important web pages containing terms / code of practices etc.
  • eSignatures: Using our custom digital signatures you can request signature and acceptance for any document download or web page view to ensure your candidates understand and agree to your documentation.
  • Customizable Questionnaires: Depending on the nature of the job or client requirements, agencies may need to gather specific information from candidates. With the app's customizable questionnaires, recruiters can easily tailor questions to suit their needs, ensuring they capture all essential data.

Benefits of Candidate Onboarding

  • Efficiency: Gone are the days of manually sorting through piles of paperwork or juggling multiple email threads. With everything centralised, recruiters can easily sift through candidates' data, making the selection process faster and more efficient.
  • Accuracy: Manual data entry can be prone to errors, but with direct uploads and standardised processes, the chances of inaccuracies drastically reduce.
  • Cost saving: Our Right to work approval process pricing is included in the service charge. Many companies charge a hefty fee for the Right to work approval process either per check or per year. With our platform you don't have to worry about extra recruitment costs as your business grows.
  • Compliance: Ensuring compliance is a significant concern for recruitment agencies. The onboarding service ensures that all relevant documents are collected and verified, minimizing risks associated with hiring candidates without proper work rights.
  • Improved Candidate Experience: For candidates, the onboarding experience offers a straightforward and user-friendly platform. They can upload their details at their convenience, ensuring they present themselves in the best possible light. You will also be notified when a candidate has completed all of the tasks required.
  • Automation: You can create templates customised for your own recruitment agency and apply these automatically when a candidate registers on your website. This allows asynchronous recruitment where you only get notified when the new candidate has completed the required steps for your recruitment process which drastically cuts down on time.

Why Recruitment Agencies Should Adopt This Service

  • Stay Competitive: In a digital age, agencies that fail to adapt to technology risk being left behind. With many agencies already leveraging such tools, not using candidate onboarding can put you at a competitive disadvantage.
  • Reduced Overhead Costs: Automating processes means less manual labour, fewer errors, and reduced administrative costs.
  • Enhanced Security: Digital platforms come with advanced security measures, ensuring that candidates' sensitive information is kept safe from potential breaches.
  • Candidate experience: The candidate experience is more efficient and a better journey for them.
  • Client experience: You can offer your clients pre-vetted and documented candidates which saves them the time and hassle of checking the Right to work status of their new hires even before the interview process.


The rise of the candidate onboarding app is a testament to the power of technology in streamlining complex processes. For recruitment agencies, this tool not only promises efficiency and accuracy but also ensures they remain compliant and competitive in a fast-paced industry. No other vendor in the space offers such tight integration between website, CRM and candidate experience so if you're looking for a company that delivers an enterprise grade platform at a significantly cheaper price then get in touch today and find out how we can help you recruit more efficiently.

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What clients & recruiters say about us

Exceptional service!! Nodex have been great throughout. The website and Recruitment CRM is absolutely amazing and has really helped us with the day to day running of clients and candidates. We would highly recommend Nodex to any recruitment agency looking for a website and/or CRM. 10 out of 10 (From Trust Pilot)
Global Vet Recruitment
Guys at Nodex are very knowledgeable, friendly and provide outstanding service. I was looking for a company to revamp our existing website, the team went through our old website and highlighted the issues that we needed to fix. They have done an excellent job in putting our new website. Would definitely recommend them to anyone looking to build a website. (From trust pilot)
Mera Peak Recruitment
Andrew and the Nodex team have been superb from the moment I asked for a demonstration on their CRM and i knew they would be the right business for me from them. Really easy to speak to, helpful and will go out of their way to provide first class customer service. Andrew has gone way beyond what I would normally expect and has helped me with tech issues outside of the actual Nodex products. Their CRM offers real value, easy to use and allows you to do far more than other options on the market and for a lower price! The connection with my company's website is also brilliant. I look forward to continuing to work with Nodex for the long term! (From Trust pilot)
Treasury search
Not only was the service exemplary, the quality of my website and CRM is outstanding. Brilliant value for money. The team at Nodex have given my business their undivided attention and care during this process. I wanted a site that was easy to use and looked slick; Nodex have delivered tremendously. The Nodex CRM is easy to use, affective and concise. I am very pleased. I would recommend Nodex in a heartbeat. Fantastic work guys, thank you very much. (From Trustpilot)
Dara Recruitment
Andrew, Alex and their team are highly knowledgeable and fully understand the needs of a recruitment business, which shows in the recruitment software they have developed. The CRM platform is very user friendly, has all the functionality that you would expect to see (if you don’t, they will design this for you) and is regularly updated. The set up / changeover process is swift and straight forward and the team are always there to support when needed.

I will be recommending Nodex to my network for anyone that is looking for a Recruitment Website or CRM.

(From Trust pilot)
Vet Seekers
Cannot rate the guys at Nodex enough, brilliant service from start to finish. Following the initial call with Andrew we knew the guys would look after after us and we weren’t wrong. Through every step of the process we received brilliant customer service and nothing was too much bother for them. If Heineken did web design then it would be by these guys! Already onto our next website with them. (From Trustpilot)
Big Ant Group
I had a great experience working with Nodex, they were extremely helpful from start to finish, always on hand to answer any queries or concerns. They know what they are talking about and offered some excellent advice in ways to maximise the fullest potential of my business website. The whole process was extremely efficient and the team went above and beyond in achieving my company vision. (From Trust Pilot)
Hero recruitment
We recently migrated to the Nodex CRM, taking up the opportunity to move to a nodex website as part of a fully integrated solution. Well...WE'RE DELIGHTED WE DID! Really pleased with the user experience, it has improved work efficiency no end, and the team love it. Extremely responsive support on any queries we raised. (Via trustpilot)
Orchard Recruitment
When seeking a web designer for our new recruitment business, I initially approached a number of web design companies. Once I spoke to the team at Nodex, I knew straight away that they were the most knowledge company in their field. The service offered by the team at Nodex has been exceptional. They were on hand to offer advice, make adjustments and were very supportive from start to finish. I would recommend Nodex without any hesitation. Thank you!
Antella Recruitment
A fantastic fast and easy service to use, along with a very supportive team at Nodex. Its helped spend less time on admin and more on selling. This CRM makes the workflow smarter. I would recommend it to anyone.
Global Pets Recruitment


Template based recruitment website pricing

We operate a Pay Monthly solution for our recruitment platform. Pricing for this starts from £99 per month with a one off nominal setup fee of £299. This has everything you need to operate your recruitment website, including: our stellar professional website hosting, SSL certificates, daily website backups, minimal website updates and email support.

This is our preferred method of sale as it balances out the risk of a large outlay between both you and us, thus freeing cashflow to allow you to concentrate on marketing your services and growing your business.

We also offer more comprehensive monthly packages tailored to suit your needs.

Custom designed recruitment website pricing

If you would prefer a bespoke website design we can certainly accommodate your needs. Our initial build fee starts from £995. Included in your package is everything listed in the Nominal Fee Setup with the main difference being the length of your initial contract. If you would like to discuss available options please get in contact.

Each design is quoted on a client by client basis and starts with a brief, outlining your goals and requirements.

Please note that the setup fee is dependant on theme and services / functionality required for your project. Each project is quoted on an individual basis. Please get in contact to discuss your options with one of our experts today.