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Email DKIM and SPF help

3 minute read

SPF Record

Your SPF record should include at least include:smtp-engine.com. Below is what the nodex.co.uk SPF record looks like. This allows us to send verified email from our mail provider, mailgun.org (for newsletters) and smtp-engine (our email smarthost for improved delivery). Unless we have discussed setting up mailgun for your email you will at minimum need to the smtp-engine include line in your SPF DNS TXT record.

v=spf1 mx include:spf.protection.outlook.com include:_spf.nodex.co.uk ~all

_spf.nodex.co.uk is simply an include for any providers we route email through on your behalf.

You should be careful to avoid having more than one DNS TXT entry for your SPF record as some providers take a different version of your record from the list and it may be the wrong one.

DKIM Settings

DKIM or DomainKeys Identified Mail allows senders to associate their domain name with an email message they are sending, this vouches for the authenticity. A sender creates the DKIM by transparently signing the email with a digital signature, this signature is attached to the header of the email. The sending email server or MTA generates the signature by way of a hash created via an algorithm which is calculated by the content of signed fields, this algorithm is unique to each email which mitigates replay attacks.

The public key used to generate the signature is stored as a TXT record in the domain' DNS configuration, this allows the receiving mail server (such as Gmail / Hotmail) to lookup the public key, download it and use it to decrypt the DKIM signature and verify that (a) the message is from who it says it's from and (b) the message has not been tampered with in transit.

All in all DKIM is a very good way to guarantee email authenticity from your sending mail servers or Mail Transport Agents (MTA) and is a good signal to the receiving party that your email is genuine and is not spam and in turn normally gives better delivery rates as opposed to emails ending up in either spam, trash or at worst not getting delivered at all.

If you would like to discuss adding DKIM authentication to your recruitment website / recruitment CRM please get in contact to discuss the required steps and procedures need to carry it out.

DMARC Settings

Domain-based Message Authentication Reporting and Conformance (DMARC) is a free and open technical specification that is used to authenticate an email by aligning SPF and DKIM mechanisms. By having DMARC in place, domain owners large and small can fight business email compromise, phishing and spoofing. Co-authored by dmarcian’s founder, DMARC was first published in 2012.

With DMARC you can tell the world how to handle the unauthorized use of your email domains by instituting a policy in your DMARC record

The three policies are:

  1. p=none
  2. p=quarantine
  3. p=reject

An example DMARC configuration which is a simple TXT DNS entry looks like the following

v=DMARC1; p=reject; rua=mailto:[email protected]; ruf=mailto:[email protected]; fo=1

WIth this configuration any potential email spoofing attacks will be rejected automatically by the recieving mail server and protect your domain against fishing attacks.

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What clients & recruiters say about us

Exceptional service!! Nodex have been great throughout. The website and Recruitment CRM is absolutely amazing and has really helped us with the day to day running of clients and candidates. We would highly recommend Nodex to any recruitment agency looking for a website and/or CRM. 10 out of 10 (From Trust Pilot)
Global Vet Recruitment
Cannot rate the guys at Nodex enough, brilliant service from start to finish. Following the initial call with Andrew we knew the guys would look after after us and we weren’t wrong. Through every step of the process we received brilliant customer service and nothing was too much bother for them. If Heineken did web design then it would be by these guys! Already onto our next website with them. (From Trustpilot)
Big Ant Group
Not only was the service exemplary, the quality of my website and CRM is outstanding. Brilliant value for money. The team at Nodex have given my business their undivided attention and care during this process. I wanted a site that was easy to use and looked slick; Nodex have delivered tremendously. The Nodex CRM is easy to use, affective and concise. I am very pleased. I would recommend Nodex in a heartbeat. Fantastic work guys, thank you very much. (From Trustpilot)
Dara Recruitment
Guys at Nodex are very knowledgeable, friendly and provide outstanding service. I was looking for a company to revamp our existing website, the team went through our old website and highlighted the issues that we needed to fix. They have done an excellent job in putting our new website. Would definitely recommend them to anyone looking to build a website. (From trust pilot)
Mera Peak Recruitment
When seeking a web designer for our new recruitment business, I initially approached a number of web design companies. Once I spoke to the team at Nodex, I knew straight away that they were the most knowledge company in their field. The service offered by the team at Nodex has been exceptional. They were on hand to offer advice, make adjustments and were very supportive from start to finish. I would recommend Nodex without any hesitation. Thank you!
Antella Recruitment
We recently migrated to the Nodex CRM, taking up the opportunity to move to a nodex website as part of a fully integrated solution. Well...WE'RE DELIGHTED WE DID! Really pleased with the user experience, it has improved work efficiency no end, and the team love it. Extremely responsive support on any queries we raised. (Via trustpilot)
Orchard Recruitment
A fantastic fast and easy service to use, along with a very supportive team at Nodex. Its helped spend less time on admin and more on selling. This CRM makes the workflow smarter. I would recommend it to anyone.
Global Pets Recruitment
I had a great experience working with Nodex, they were extremely helpful from start to finish, always on hand to answer any queries or concerns. They know what they are talking about and offered some excellent advice in ways to maximise the fullest potential of my business website. The whole process was extremely efficient and the team went above and beyond in achieving my company vision. (From Trust Pilot)
Hero recruitment
Andrew and the Nodex team have been superb from the moment I asked for a demonstration on their CRM and i knew they would be the right business for me from them. Really easy to speak to, helpful and will go out of their way to provide first class customer service. Andrew has gone way beyond what I would normally expect and has helped me with tech issues outside of the actual Nodex products. Their CRM offers real value, easy to use and allows you to do far more than other options on the market and for a lower price! The connection with my company's website is also brilliant. I look forward to continuing to work with Nodex for the long term! (From Trust pilot)
Treasury search
Andrew, Alex and their team are highly knowledgeable and fully understand the needs of a recruitment business, which shows in the recruitment software they have developed. The CRM platform is very user friendly, has all the functionality that you would expect to see (if you don’t, they will design this for you) and is regularly updated. The set up / changeover process is swift and straight forward and the team are always there to support when needed.

I will be recommending Nodex to my network for anyone that is looking for a Recruitment Website or CRM.

(From Trust pilot)
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Template based recruitment website pricing

We operate a Pay Monthly solution for our recruitment platform. Pricing for this starts with a one off nominal setup fee of £299 plus £129 per month. This has everything you need to operate your recruitment website, including: our stellar professional website hosting, SSL certificates, daily website backups, minimal website updates and email support.

This is our preferred method of sale as it balances out the risk of a large outlay between both you and us, thus freeing cashflow to allow you to concentrate on marketing your services and growing your business.

We also offer more comprehensive monthly packages tailored to suit your needs.

Bespoke designed recruitment website pricing

If you would prefer a bespoke website design we can certainly accommodate your needs. Our initial build fee starts from £995. Included in your package is everything listed in the Nominal Fee Setup with the main difference being the length of your initial contract. If you would like to discuss available options please get in contact.

Each design is quoted on a client by client basis and starts with a brief, outlining your goals and requirements.

Please note that the setup fee is dependant on theme and services / functionality required for your project. Each project is quoted on an individual basis. Please get in contact to discuss your options with one of our experts today.