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Powerful & Efficient Recruitment CRM Software for your recruitment agency

CRM screenshots

Discover the ideal way to ensure your clients effortlessly find the perfect candidate, vacancy, or crucial information they need: by ensuring your recruitment CRM offers both precise and swift search outcomes. Our top-tier platform is designed to empower you with a robust, intuitive, and effective gateway into your data.

FabricCRM is the recruitment CRM that prioritises your needs, enabling you to uncover exactly what you're searching for in mere seconds. Enhance your recruitment strategy and recruit smarter with FabricCRM.

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Recruitment CRM software features

A platform built to keep you focused on what matters. From sourcing the perfect candidate, to helping you build your team and manage your pipeline, our recruitment crm software and applicant tracking platform is packed full of features that will save you time and help you attract the right candidates, clients and vacancies. Below you will find some of the more important features that are included with our platform. If you would like a more detailed view of our feature list please get in touch.

On this page you will find details of our recruitment CRM software and how it can help elevate your business in to more efficient recruitment practices, saving you time, money and giving you the tools to make better business decisions.

Recruitment CRM Software

At a glance

  • Cloud based, always accessible data

    Using FabricCRM’s cloud-based technology, you always have access to your data. You can share this data with your team using the FabricCRM platform, so they always have the most up to date information on your candidates, contacts, prospects and clients.

  • Modular design

    Quickly turn on and off parts of the system you do and don't use - personalising your workflow to suit you.

  • Smart searching

    We've developed a powerful search engine to let you find what you need fast and easy, so you can spend more time managing your team and less time wading through your database.

  • Email integration

    Our platfrom can integrate directly with your email provider to quickly show communication trails between yourselves and records. No plugin required!

  • Workspaces

    Quickly manage your workflow with workspaces.

  • Marketing integration

    Manage marketing lists via third parties such as MailChimp, SendInBlue and MailJET right from inside your CRM.

  • Powerful timesheet management

    Extremely powerful timesheet management tools with built in approval forms for your clients.

  • Documents

    Store unlimited documents against records.

  • Notes

    Searchable, taggable and severity assignable notes on a per record or global basis.

  • Record history

    Auditable record history for who added, opened or updated a record.

  • Website GDPR integration

    Integrate directly with the Nodex Recruitment Website GDPR automation suite

  • Record permissions

    Granular record permissions for searching, adding, updating or opening records.

  • Saved searches

    Save frequent searches for quick access to your most used data.

  • Tearsheets

    Add multiple record types to tear sheets so you can work on them all at once quickly and efficiently.

  • Favourites / bookmarks

    Bookmark frequently accessed records for efficiency and ease of access.

  • Tasks

    Create assignable tasks with optional reminders and due dates. Also create task templates to automatically assign to new records for activities such as on-boarding of candidates or clients

  • Reminders

    Quickly and easily create reminders with optional email notifications if you're away from your desk, easily snooze and manage your reminders at the click of a button.

  • Record sharing

    Quickly share records with other consultants across your organisation.

  • UK Postcode lookup

    Lookup UK postcodes to pre-fill addresses for you.

  • Suggestive addresses

    UK Addresses are suggested as you type for another time saving and typo tollerant measure.

  • Per user configuration

    Each consultant is free to configure their interface to suit their way of working including the visible columns on search results.

  • Real-time communication

    Our platform uses cutting edge technology to keep information on screens as up-to-date as possible without refreshing your browser.

Candidates, clients, contacts and interviews

  • Create from resume

    Instantly upload a CV and our platform immediately creates a record from it saving time and energy.

  • Website integration

    Our recruitment CRM interfaces directly in to your Nodex Recruitment Website allowing your candidates to keep you up to date with their information.

  • Intuitive boolean searching

    Extremely fast, typo tollerant candidate record search providing accurate results quickly and efficiently.

  • Filterable record searching

    Quickly filter your candidates to get who you want when you want

  • Talent pools

    Passive talent pools that alert you when talent meets your criteria from anywhere in your organisation allowing cross consultant collaboration.

  • Work / Home locations

    Candidates can be searched on one or more locations they wish to work in or work from.

  • Employment & Education history

    Searchable work and education history for candidates from specific establishments or qualifications.

  • Searchable resumes

    Candidate resumes are searchable via keyword and anything else you've tagged your records with.

  • Document storage

    Store unlimited documents per candidate for things such as identity verification, questionnaires, licences etc.

  • Tagging and searchable employment preferences

    Tag and organise your candidate records in a way that suits your way of working.

  • Rating system

    Rate your candidate records for easily sorting on.

  • Marketing permissions

    Your candidates can opt-in or out of your marketing at any time.

  • Click to call

    Click to call your candidate records from your mobile device.

  • Click to email

    Click to email your candidate records right within your CRM.

  • Clone a contact from a candidate

    Easily clone a contact from a candidate record on your system saving time.

  • Clone a candiadte from a contact

    Easily clone a candidate from a contact record on your system saving time.

  • Client details

    Comprehensive overview of your client records showing all contacts, vacancies, interviews, employees (your candidates), applications, notes, history and much more.

  • Interview pipelines

    Quickly drag and drop applicants in to various stages of an interview pipeline.

  • Employment offer creation

    Easily create employment offers for job candidates with detailed notes on rejection / appceptance.

  • Exportable data

    Export your data whenever you wish - take some or all of it to a third party system for Marketing or Analytics etc.

  • Timesheet management

    Extremely powerful timesheet management for candidates and clients. Export timesheet data at the click of a button to take to your favourite payroll software

  • Anonymous branded profiles

    Trackable, branded and anonymous candidate profiles you can send to clients where they can easily register interest.

Vacancy / job functionality

  • Comprehensive job details information

    Keep your job details informative for candidates and other consultants in your organisation.

  • Screening questions

    Have simple screening questions for your vacancy.

  • Auto responders

    Setup an auto-responder on a per job basis for better communication with the applicant.

  • Attachments

    Quickly attach documents to any vacancy.

  • ATS Email

    Each vacancy is assigned a unique email address which you can use on third party job boards to accept applications, these applications will appear right inside your CRM as if they had applied on your own website.

  • Job view & application metrics

    Quickly sort and arrange your jobs by number of views/applications to see your best performing jobs.

  • Shortlists

    Quickly add job applicants to the ATS shortlist for a particular role.

  • Job alerts

    Set up simple job alerts across your organisation to be alerted when a job matches your criteria which enables better collaboration and efficiency.

  • Timesheet management

    Extremely powerful timesheet management with built in approval automation.

Marketing / business acquisition

  • Lead / sales pipelines

    Quickly manage your leads with KanBan style drag and drop lead pipelines which you can filter on likelihood of completion.

  • Lead / sales tasks

    Add tasks with optional reminders for specific leads for things like touching base next month etc.

  • Prospects

    Prospects are like a client and contact combined that don't yet exist in your system.

  • Prospect importing

    Import large campaign datasets from third parties quickly and efficiently for you to search and work on to hopefully turn in to new business.

  • Marketing / newsletters

    Integrate third party marketing list managers such as Mailchimp to provide optimal placement for your communications.

  • Exportable records

    Export entire record collections from your database for easily importing into third party marketing / BI tools.

Hosting, Security & Maintenance

  • Hosting

    Your recruitment CRM will be securely hosted on our infrastructure with an appropriate resources made available to scale as required.

  • Security

    Your data is always encrypted from prying eyes.

  • Maintenance

    The core platfrom upon which your recruitment CRM is installed is kept up-to-date with bug fixes and security updates free of charge.

  • Software updates

    The bleeding edge recruitment technology that powers your recruitment CRM is constantly kept patched and secure for you all inclusive in your monthly fee.

  • GDPR compliance

    Included in your recruitment CRM is a comprehensive auditable GDPR suite to keep track of subject access requests (SAR's).

  • Automatic backups

    Your recruitment CRM is backed up hourly, daily and weekly. To adhere to GDPR your backups are rotated weekly to remove stale data

Recruitment CRM software interface

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Per user pricing

Our Recruitment CRM Software is priced fairly on a per-user per-month basis. Pricing starts at £65 per user per month when taken on an annual contract (but paid monthly) or £65 per-user per-month when taken on a 90 days contract (also paid monthly). If you purchase a Nodex recruitment website together with your package your first user monthly charge is discounted, the current rate of the combined packages is £179 per month which includes one CRM user and a recruitment website. SMS messages are charged on a per message basis which is currently £0.08p (eight pence) per message.

Data import charges

If you are switching to us from another provider it's likely you have old data you wish to import. Our system has self service data import functionality via CSV files which allows you to import your data. Sometimes however your old provider may not provide the best quality data export or provides it in a non-uniform way! In cases like this we can look through your data and create an import script to loop over your data, clean it up and import it in to our platform. Pricing for this is considered on a client by client basis and is determined by a number of factors including data size, time required and the quality of data / supporting documentation. A rough estimated cost can be obtained by contacting us and discussing your requirements.